STAC Subsidy

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Background
One of the gaps in the Canadian CPS knowledge bank pertains to special needs child restraint systems training. Canada does not have many seating options nor many people trained in both the needs of children with special medical needs and the types of seating available.

As technicians, we see this gap regularly. While it may be beyond the scope of many technicians, we need to increase our knowledge as an organization.

Funding
CPSAC will subsidize members attending a Safe Travel for All Children course in the 2016-2017 fiscal year. CPSAC will subsidize up to 30% of the travel costs to any member who has either 1) been a CPSAC member for at least six (6) months, or 2) works with people with special needs (i.e.hospital, social work, etc.) who successfully completes this course. This funding may be applied for retroactively and those who have successfully completed the training in the 2016-2017 fiscal year are eligible.

In exchange, the member commits to at least two of the following:

  • Have their name on public roster of those trained in special needs seating for at least one year after funding has been allocated. This roster will be publicly available on the CPSAC website.
  • Make themselves available for at least a year to CPSAC members with questions, via email, web chat, telephone, etc. via roster available to CPSAC members and listed on the member area of CPSAC website.
  • Participate in the curriculum development process as it pertains to special needs seating and future Canadian training
  • Participate in continuing education webinar(s) following the training, available to members who want to learn more

Eligible Expenses
To be eligible for the funding members must submit receipts and a basic budget of their expenses. Eligible expenses include airfare, mileage, accommodation, $85CAD per diem*, and course registration fees. Expenses reimbursed by another agency, entity, or employer cannot be submitted. Members must show proof of successful course completion before funds are given.

Eligible expenses:

  • Course fee
  • Air travel
  • Hotel
  • Fuel or mileage
    • The mileage rate includes fuel; do not submit fuel receipts in addition to a mileage claim. Fuel receipts would be submitted when renting a car.
  • Car rental/fuel
  • Per diem*
    • Per diem shall be based on the US federal rate based on the state/county where the course is located, as detailed here: https://www.gsa.gov/portal/content/104877 The USD rate will be converted to Canadian funds and the maximum daily reimbursement will be $85 Canadian. Receipts are not required as this per diem is intended to cover meals and incidentals.)
  • Other transportation
    • It is expected that members will not submit unreasonable mileage expenses if renting a vehicle is cheaper.

Sample Budget

Budget Item Cost/Unit # Units Total
Airfare $348.16 1 $348.16
Mileage/Fuel, Car Rental $0.50 270 $135.00
Hotel $243.83 1 $243.83
Parking $7.50 4 $30.00
Training Fees $37.00 1 $37.00
Meals & Incidentals $85.00 3 $255.00
Other Transportation $34.00 1 $34.00
TOTAL $1,082.99

Regional Allocation
CPSAC will allocate up to $3300 for the 2016-17 fiscal year. Funds will be initially allocated as follows:

West (BC/AB/SK/MB): $900
Ontario/Quebec: $1800
East (NB/NS/PEI/NL): $300
North (YK/NT/NU): $300

Evaluation of Applications
Applications will be accepted on an ongoing basis but will be evaluated by the board (or a board designate) in batches as of the first of each month. Applications are due by 11:59pm Pacific on the last day of the month for consideration during the following month. All applications must be received by 11:59pm Pacific on 31-Oct-2017, and must include training scheduled to be completed place no later than 31-Oct-2017.

Example

  • Lauren, Deepa, and Stefan all apply in February. Their applications will not be evaluated, nor funds allocated, until March 1. If together their three applications exceed the regional allocation remaining then a fair and weighted distribution of funds will be completed at the discretion of the board.

Funding Structure and Timeline
An initial payment to approved applicants of up to $200 will be made upon receipt of all required documentation. At the end of the fiscal year (31-Oct-2017) funds remaining will be distributed among those whose initial application exceeded $200, up to the regional cap, if it has not yet been reached. Later applicants may have access to less than the initial $200 if there is not enough left in the regional allocation.

Examples

  • Roger’s total eligible cost for travel is $372. He is given $111.60 (30% of $372). Even if there is money left over at the end of the fiscal Roger will not be eligible for more as he has already reached 30% funding.
  • Pauline’s total eligible cost for travel is $850. However 30% is $255. The end of the fiscal is not until October 31st. Pauline is given $200 in August. If there is money left over at the end of the fiscal Pauline will be topped up an additional $55 to meet the 30% level.  
  • Georgia’s total eligible cost for travel is $1429. However 30% is $428.70. The end of the fiscal is not until October 31st. Georgia is given $200 in August. If there is money left over at the end of the fiscal Georgia will be eligible for an additional $228.70.

At the end of the fiscal any remaining money is divided up among approved applicants whose 30% subsidy exceeded $200, up to 30% of total travel costs, capped at the regional allocation.

If, at the end of the fiscal, and after topping up all eligible applicants to a maximum of 30%, there are still funds remaining the board will consider all applicants and determine if remaining funds will be divided further, or if remaining funds will be re-allocated to other projects in the next fiscal year.

If all dedicated funds have been allocated prior to the end of the fiscal then no additional applications will be accepted during this fiscal year.

How To Apply:

Complete the STAC Travel Funding Application form (fillable PDF) and include all listed supporting documentation as outlined on the form. Send completed applications to secretary@cpsac.org. Incomplete applications can not be accepted.

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